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TROOP 461
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8/11/09
Meeting Agenda
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of interest to
the meeting agenda by
clicking here.
Topic #1: Address budget shortage
The issue is this... The Patrol Leaders Conference
has proposed an annual budget of $6,165, which is $1,965 short of the income the
troop anticipates earning for the year ($4,200).
Proposed annual budget $6,165 (from Patrol Leaders
Conference):
| Meal costs
for outings |
$100 per
outing X 9 |
$900 |
| Camporee
|
$90 X 2 |
$180 |
| Latimer
(age 14+) |
$75 per
person X 8 |
$600 |
| Skiing
|
$800 X 1 |
$800 |
| Summer
Camp |
$165 per
scout X 19 |
$3,135 |
| Storage
box for canoe trailer |
$100 X 1 |
$100 |
| Court of
Honor (1st) |
$100 X 1 |
$100 |
| Court of
Honor (2nd, 3rd, 4th) |
$50 X 3
|
$150 |
| Eagle
Court of Honor |
$100 X 1 |
$100 |
| Troop
Flag |
$50 X 1 |
$50 |
| American
Flag |
$50 X 1 |
$50 |
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| Total proposed Expenses |
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$6,165 |
Anticipated income: Fairground work
$4,200
Budget comes up short by:
$1,965
Possible solutions to address Budget shortfall ($1,965)
- Implement dues collection ($100 annual per scout X19)
- Do additional fundraising activities
-
Some fundraising ideas
-
If so, should we establish
Individual Scout accounts
- 100%
HAI scholarship and
Campership participation (would reduce Boxwell fees by about $2,000)
- Increase fair contract amount from $4,200 to $6,165
- Scale back activities (reduce expenses proposed above)
- Ignore shortfall for now and use funds from bank account
(postpone problem until next year)
- Current checking account balance $1,429
Next topic: Fair fundraiser
- Submit unit money earning application
- Review contract from last year & negotiate new
- Build work schedule (clean-up, chairs, programs)
- Fair main events (from master event schedules below)
- Saturday 12th – Concert 8:00 PM
- Sunday 13th – Quarter horse races 1:30 PM
- Monday 14th - Cooking, 4H, & Beauty
contests
- Tuesday 15th - Harness Racing 2:00 & 7:00
PM
- Wednesday 16th - Harness Racing 2:00 /
Demolition 7:00
- Thursday 17th - Harness Racing 7:00
- Friday 18th - Harness Racing 2:00 /
Tractor Pull 7:00
- Saturday 19th - Harness Racing 1:00 / Mud
Racing 7:00
- Obtain a new chair transportation method
SUPPLEMENTAL INFORMATION
See this file from Jim A. for a full list of items to do
Fair list.doc (this
file, and other fairground related files, also available on the
FORMS page).
Fair schedule – from
http://www.lincolncountyfairinfo.com/schedule.html
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Friday. September 11 |
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Entries Agricultural Building -
1:00 pm - 7:00 pm
Entries 4-H Building - Section 1-11 -
1:00 pm -
7:00 pm
Entries Creative Living Building -
1:00 pm - 7:00 pm
Carnival Sneak-A-Peek at the Rides -
5:00 pm
9th Annual Barbecue Cook-Off Youth and Adult Setup -
12:00 noon |
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Saturday, September 12 |
ARMBAND DAY, ALL YOU CAN
RIDE FOR $20 (includes admission to Fair, Concert, and Armband) -
Opening (1:00pm) - Closing
Creative Living Building Judging -
10:00 am
Entries Agriculture Building -
8:00 am - 12:00 pm
Entries 4-H Building - Sections 1-11 -
8:00 - 12:00 pm
Agricultural Building Judging -
12:00 Noon
8th Annual Barbecue Cook-Off Youth
and Adult - 1:30
Brangus Showmanship Class and Show -
2:00 pm
4-H Judging - 2:00 pm
Keith Anderson & Randy Houser, Country Music Entertainers -
8:00 pm |
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Sunday, September 13
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ARMBAND
DAY,
ALL YOU CAN RIDE FOR $20
- 1:00 pm - 5:30 pm
Dairy Goat Show (4-H &
FFA-Open)
- 12:00 Noon
TN Miniature Horse Volunteers Fun Show -
Registration: 11:00 am - 1:00 pm; Show: 2:00 pm
Miniature Horse Presentation -
Directly Before Quarter Horse Races
Miniature Horse Sulky Races -
During Quarter Horse Races
Quarter Horse Races, Pony Races &
Mule Races - 1:30 pm |
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Monday, September 14
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STUDENT
DAY
(Free admission with a ticket distributed from their school)
Cooking Entries - 7:30 am - 12:00
pm
Cooking Judging - 1:00 pm
4-H Cooking Entries - 7:30 am -
12:00 pm
4-H Judging (cooking) - 1:00 pm
Dairy Cattle Showmanship Class and Show -
4:30 pm
Little Miss Lincoln County Fair
Beauty & Best Escort Contest - 5:00 pm
Teen Miss Lincoln County Fair
Beauty Contest Lincoln County - Follows "Little Miss"
Fairest of the Fair Beauty Contest
- Follows "Teen Miss" Contest |
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Tuesday, September 15 |
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COUPON NIGHT, All you can ride, $15 with coupon from Fast Food Rest. -
5:00 pm - close
Flower Entries - 8:00 am - 11:00
am
SENIOR CITIZENS
DAY (62 years old and older - $2 admission from opening to 5:00 p.m.
Antique Tractor Exhibits
Harness Races - Afternoon
Harness Racing -
2:00 pm
Commercial Heifer, Hereford, Polled Hereford & Simmental Showmanship Class
and Show - 4:30 pm
Jeff Whitlow & The Old Barn Band
will be playing prior and during the Harness Races
Harness Races -
7:00 pm |
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Wednesday. September 16
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Harness Races
- 2:00 pm
Feeder Calf Show -
3:00 pm
Demolition
Derby
-
7:00 pm |
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Thursday, September 17 |
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INDUSTRIAL COUPON NIGHT,
All you can ride, $15 with local industry employee coupon - 5:00 pm -
closing
Swine Show (Open, 4-H &
FFA)
Market Hog Show - 4:00 pm
Shorthorn & Other Breeds Showmanship Class and Show -
4:30 pm
AC Junction will
be playing prior to and during Harness Racing.
Harness Races -
7:00 pm |
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Friday. September 18 |
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Harness Races
- 2:00 pm
Sheep Show (4-H,
FFA & Open) -
2:00 pm
Red Angus & Aberdeen Angus Showmanship Class -
4:30 pm
Sanctioned Truck and Tractor Pull
- 7:00 pm |
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Saturday, September 19 |
ARMBAND DAY, ALL YOU CAN
RIDE FOR $20 -
1:00 pm - 5:00 pm
4-H and FFA Wool on Parade - 11:00 am
4-H Fun with Fashion; Clover Style Show -
11:00 am
Harness Races - 1:00 pm
Antique Tractor Presentation -
During Harness Races
Draft Horse Show & Mule Show -
Following Harness Races
State Make-It-With-Wool - 2:00 pm
4-Wheel Drive Mud Racing - 7:00
p.m. |
Fair events – from
http://www.lincolncountyfairinfo.com/events.html
Daily Events
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12th
Saturday |
open
(1:00pm) till close all you can ride for $20 armband includes Concert and
Fair |
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13th
Sunday |
Armband Day all you can ride for $20 - 1:00 pm - 530 pm |
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14th
Monday |
Free admission for all Lincoln Co. Students and Teachers.
Little Miss, Teen Miss, Fairest of the Fair Beauty Contest all times stay
the same.
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15th
Tuesday |
Senior Citizens Day $2 fee, 62 and older
Harness Racing & Antique Tractor Exhibit
Coupon Night all you can ride - $15 with Coupon - 5:00 pm to close. |
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16th
Wednesday |
Demolition Derby - 7:00 pm |
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17th
Thursday |
Industrial Coupon Night $10 and $15 with local Industry Employee Coupon -
5:00 pm to close
Harness Races 7pm
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18th
Friday |
Harness Racing
Sanctioned Truck & Tractor Pull
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19th
Saturday |
Armband Day all you can ride $20
Harness Racing
4-Wheel Drive Mud Racing
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QUICK LINKS
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SCOUTS OF AMERICA
BSA
SOUTHERN REGION
MIDDLE
TN COUNCIL
WA-HI-NASA
LODGE #111
ORDER OF THE ARROW
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CROCKETT
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